Non-profit organizations often require specialized accounting software to manage their finances effectively. These tools not only save time but also significantly reduce the risk of errors in financial reporting. Statistics show that organizations using such software experience a 30%-50% reduction in accounting errors on average.
QuickLook: Best Non-Profit Accounting Software
- Aplos
- QuickBooks Online Nonprofit
- DonorPerfect
- Sage Intacct
- Blackbaud Financial Edge NXT
- Wave Accounting
- Bloomerang
- Zoho Books for Nonprofits
Benefits of a Non-Profit Accounting Software
Incorporating accounting software into your non-profit’s financial management can greatly enhance your organization’s efficiency, transparency, and accountability, ultimately helping you achieve your mission effectively. The benefits of using non-profit accounting software include:
Fund Tracking
Non-profit accounting software enables you to efficiently track and manage funds from various sources, such as grants, donations, and program fees. This capability ensures that you allocate resources where they are needed most effectively.
Financial Reporting
With non-profit accounting software, you can easily generate comprehensive reports that showcase your organization’s financial health. This includes statements of activities, functional expenses, and net asset classifications. It’s a vital tool for presenting your financial status accurately to stakeholders and potential donors.
Compliance and Transparency
Staying compliant with regulations is paramount for non-profits. Non-profit accounting software assists in adhering to these regulations while providing transparency to donors, stakeholders, and regulatory bodies. It also helps maintain trust and credibility.
Donor Management
Building and maintaining relationships with donors is crucial. Non-profit accounting software allows you to create and manage donor profiles, track contributions, and generate acknowledgments and tax receipts. This ensures that you engage effectively with your supporters.
Ease of Auditing
Non-profits often undergo audits, whether by external auditors, regulatory bodies, or donors themselves. Specialized software streamlines the auditing process by providing organized and easily accessible financial records. This can save time and resources while ensuring a smooth audit experience.
Best Non-Profit Accounting Software
There are several accounting software options for a non-profit to choose from, but this list should serve as a starting point to help you narrow it down.
Aplos
Better Tools For The Greater Good
Powerful & Comprehensive Software for Nonprofits
Aplos is the most advanced, all-in-one fund accounting platform and financial management suite on the market.
Aplos is a user-friendly cloud-based accounting software designed specifically for nonprofits. It simplifies fund tracking, financial reporting, and donor management, helping nonprofits stay organized and compliant.
Key features:
- Fund accounting
- Donor management
- Grant management
- Budgeting
- Reporting
- Website builder
- Online donations
- Recurring donations
- Volunteer management
- Event management
Pricing:
- Starter plan: $59 per month
- Pro plan: $129 per month
- Enterprise plan: Custom pricing
Pros:
- Comprehensive features
- Easy to use
- Affordable
- Excellent customer support
Cons:
- Some features may be too complex for small nonprofits
- Mobile app could be improved
QuickBooks Online Nonprofit
Nonprofit accounting software made to do more for others
Simplify how you take, track, and manage donations with accounting software for your nonprofit organization.
QuickBooks Online Nonprofit is a cloud-based accounting solution tailored to the unique needs of nonprofit organizations.
Key features:
- Fund accounting
- Donor management
- Grant management
- Budgeting
- Reporting
- Payroll
- Invoicing
- Bill pay
- Time tracking
- Project management
Pricing:
- Core plan: $50 per month
- Plus plan: $75 per month
- Advanced plan: $150 per month
Pros:
- Easy to use
- Affordable
- Comprehensive features
- Excellent customer support
Cons:
- Some features may be too complex for small nonprofits
- Mobile app could be improved
DonorPerfect
Meet your fundraising success partner
Save time, raise money, and inspire donors with DonorPerfect, the fundraising software trusted by over 50,000 nonprofit professionals.
DonorPerfect is a comprehensive donor management software designed to help nonprofits cultivate donor relationships, streamline fundraising efforts, and optimize donation tracking.
Key features:
- Fund accounting
- Donor management
- Grant management
- Budgeting
- Reporting
- Donor relationship management (CRM)
- Email marketing
- Event management
- Volunteer management
Pricing:
- Starts at $200 per month
Pros:
- Comprehensive features
- Excellent customer support
- Strong donor management capabilities
Cons:
- Expensive
- Complex for small nonprofits
- Mobile app could be improved
Sage Intacct
The leader in cloud financial management software
Whether you’re a growing startup or an established public company, we’re the right partner for your long-term success.
Sage Intacct is a cloud-based financial management and accounting software designed for various industries, including nonprofits. It provides robust fund accounting capabilities, enabling nonprofits to efficiently manage their financial resources, track donations, and adhere to compliance requirements.
Key features:
- Fund accounting
- Donor management
- Grant management
- Budgeting
- Reporting
- Financial planning
- Project management
- Customer relationship management (CRM)
- E-commerce
Pricing:
- Starts at $595 per month
Pros:
- Comprehensive features
- Scalable for nonprofits of all sizes
- Excellent customer support
- Strong integration capabilities
Cons:
- Expensive
- Complex for small nonprofits
- Mobile app could be improved
Blackbaud Financial Edge NXT
Essential Software for the People who Change the World.
Built for fundraising, nonprofit financial management, education, CSR and more.
Blackbaud Financial Edge NXT is a cloud-based accounting software that is designed specifically for large nonprofits.
Key features:
- Fund accounting
- Donor management
- Grant management
- Budgeting
- Reporting
- Financial planning
- Project management
- Customer relationship management (CRM)
- E-commerce
- Performance management
Pricing:
- Starts at $10,000 per year
Pros:
- Comprehensive features
- Excellent customer support
- Scalable for large nonprofits
Cons:
- Expensive
- Complex
- Not suitable for small nonprofits
Get started with Blackbaud Financial Edge NXT
Wave Accounting
Payroll software that pays off
Small business payroll that makes paying employees, contractors, and yourself, easy!
Wave Accounting is a free cloud-based accounting software that is designed for small businesses and nonprofits. It offers a variety of features to help nonprofits manage their finances, including invoicing, bill pay, expense tracking, and financial reporting. Wave Accounting is a good option for nonprofits on a tight budget.
Key features:
- Invoicing
- Bill pay
- Expense tracking
- Financial reporting
- Payroll
- Receipt scanning
- Project management
Pricing:
- Free plan
- Paid plans start at $20 per month
Pros:
- Free plan available
- Easy to use
- Wide range of features
- Good customer support
Cons:
- Less comprehensive than other accounting software
- Lacks some advanced features, such as fund accounting and donor management
Bloomerang
Donor management software that nonprofits actually love to use
Bloomerang helps nonprofits deliver a better giving experience so they can raise more funds and create lasting change.
Bloomerang is a donor management and fundraising software designed exclusively for nonprofits. It helps organizations build and maintain strong donor relationships, track donations, and analyze donor engagement. With its user-friendly interface and donor-centric approach, Bloomerang is an excellent choice for nonprofits focused on donor retention and fundraising effectiveness.
Key features:
- Donor management
- Donation tracking
- Fundraising and campaign management
- Communication tools (email and direct mail)
- Reporting and analytics
- Donor engagement scoring
Pricing: Available upon request
Pros:
- Tailored for nonprofits and donor management
- Focus on donor retention and engagement
- User-friendly interface
Cons:
- Pricing details may vary based on organization size and needs
Zoho Books for Nonprofits
Online accounting software, built for your business.
Zoho Books is online accounting software that manages your finances, automates business workflows, and helps you work collectively across departments.
Zoho Books for Nonprofits is a cloud-based accounting software that caters to the financial needs of nonprofit organizations. It offers features for fund accounting, expense tracking, financial reporting, and more. Zoho Books is known for its affordability and ease of use, making it suitable for smaller nonprofits.
Key features:
- Fund accounting
- Expense tracking
- Financial reporting
- Bank reconciliation
- Integration with other Zoho applications
Pricing:
- Affordable pricing starting at $9 per month
Pros:
- Cost-effective solution
- User-friendly interface
- Integration with other Zoho applications
Cons:
- May lack some advanced features required by larger nonprofits
Key Features of Desktop Accounting Software to Consider
The following are some of the most important features to look for in a desktop accounting software program.
Automation Tools
Look for features that can automate repetitive tasks, such as invoicing, bill payments, and reconciliation. Automation can save you time and reduce the risk of manual errors, enhancing efficiency.
Customization
Every nonprofit has unique needs. Choose software that allows you to customize fields, reports, and workflows to align with your organization’s specific requirements. Tailoring the software to your needs is crucial for accurate financial management.
Cloud Accessibility
Consider cloud-based software, which provides remote access and collaboration capabilities. This allows authorized users to work on financial tasks from different locations, ensuring flexibility and accessibility.
User-Friendly Interface
Seek software with an intuitive and user-friendly interface. This is especially important if your organization has staff members and volunteers who may not have extensive accounting backgrounds. Ease of use simplifies training and daily operations.
Training and Support
Evaluate the availability of training resources, customer support, and user guides. Ensuring that your team can effectively use the software and troubleshoot any issues is essential for a smooth transition and ongoing usage.
Support and Updates
Choose an accounting software provider that updates the software regularly and offers customer support. Staying up-to-date with the latest features and security enhancements is vital for the long-term reliability of your accounting software.
Tailoring Non-Profit Accounting Software to Your Needs
In the world of non-profit accounting software, the “best” option is ultimately defined by your organization’s unique needs. Whether you prioritize automation, customization, or accessibility, there’s a solution that aligns with your goals.
By considering the key features discussed here, you can select the software that empowers your nonprofit to manage finances effectively, streamline operations, and further your mission with confidence. Remember, the right fit is the one that fits you.
FAQs
What is non-profit accounting software?
Non-profit accounting software is specialized software designed to help non-profit organizations manage their finances, donations, grants, and compliance with relevant regulations. It streamlines financial operations, ensuring accuracy, transparency, and accountability in financial reporting.
What are the key features to look for in non-profit accounting software?
Key features to consider include fund accounting, donor management, grant management, budgeting, financial reporting, automation tools, customization options, cloud accessibility, user-friendly interfaces, training and support, and regular software updates.
Are non-profit accounting software expensive?
The cost of nonprofit accounting software varies. Some cloud-based options offer free or low-cost plans, while comprehensive solutions with advanced features may come with higher price tags. It’s essential to assess your organization’s needs and budget when choosing the right software.
How does nonprofit accounting software benefit organizations?
Nonprofit accounting software offers several benefits, including efficient fund tracking, accurate financial reporting, compliance with regulations, improved donor management, streamlined auditing processes, and enhanced transparency. These benefits help organizations manage their finances effectively and build trust with stakeholders.
How do I choose the right nonprofit accounting software for my organization?To choose the right nonprofit accounting software, start by assessing your organization’s needs and budget. Consider key features, customization options, ease of use, and available training and support. It’s also helpful to read reviews, request demos, and compare multiple software options to make an informed decision that aligns with your organization’s goals.
